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MINISTRY
“Now
there are varieties of gifts, but the same spirit; and there are varieties of
services, but the same Lord; and there are varieties of activities, but it is
the same God who activates all of them in everyone. To each is given the manifestation of the Spirit for the common
good.” (1 Cor. 12:4-7)
St. Paul
’s vision of the church is one of a community of believers that is
constantly built up and supported by the gifts and talents of each of the
members. Each person’s talents
and abilities are respected and utilized for the common good. There is a right and an obligation to serve and to minister to others. This right comes through the sacrament of baptism.
These
ministries are oriented to the common good. They are not present for the individual but for the good of all. As such the many ministries and gifts need to be ordered and directed
for a common purpose. The ordained
ministry is a ministry of ordering and directing these ministries. The ministry of priest and bishop is a ministry of leadership in
worship, but also of leadership in the ministries of the community.
Today
the leadership role of pastor is shared among a number of other
“professional ministers.” Parishes
are staffed by Religious Education Directors, Youth Ministers, Liturgy
Directors, teachers in the schools, parish business directors, secretaries,
and a host of other people who minister with and under the direction of the
pastor. In today’s church there
is an aspect of a “business model” in dealing with professional staff. That aspect requires evaluation, job descriptions, personnel policy,
etc. Sometimes, a “pecking
order” arises or questions of what job is more valuable, or who is doing
more work. But there is also a
ministry dimension. That dimension
looks at the common cause. We are
all in this together. Some
ministers have more background and education, some have more years of
experience, some may have greater responsibility, but under all there is an
equality which concludes that it is the same Spirit that gives the gifts and
directs their use for the common good.
This policy attempts to remain as simple as possible. It tries to establish a salary scale based primarily on two things,
education and experience. The
assumption is that as experience and education grow the level of
responsibility will also grow. Some
people will be in charge of one large program, others will be in charge of a
number of smaller programs. We
want to avoid tying down who is more valuable and all the problems that go
with that. We hope this scale is
simple and will work as a foundation for paying just salaries to the many
people to minister in our community.
JOB
CLASSIFICATIONS
The Parish Minister
Dedicated to the service of the Gospel
Supports the pastor’s vision for the parish
Full time employee of the parish
Assumes leadership role in parish
Shares in decision-making processes
Has immediate responsibility for specific areas of parish life
Staff connection for the people
Parish
Administrator
The Parish Administrator oversees the operation
of the parish. The Parish
Administrator is responsible for the fiscal management of the parish, the
daily management of the facilities and the coordination of parish life.
Pastoral
Associate
The Pastoral Associate shares with the pastor
the responsibility of shepherding the parish. The Pastoral Associate assumes primary responsibility for the parish
when the pastor is absent. Upon
mutual agreement, the Pastoral Associate assumes direct responsibility for
specific areas of parish life which include adult education, pastoral care
and/or outreach.
Director
of Religious Education
The Director of Religious Education is
responsible for the educational component of parish life. The director takes a leadership role in shaping and implementing
educational offerings of the parish. Traditionally,
the director’s primary responsibility is the religious education program
offered to parish children, families and adults.
Director
of Music/Liturgy
The Director of Music is responsible for the
music offered in worship. The
director coordinates the offerings by selecting the music, leading the
musicians and choirs when possible and sometimes assuming the sole
responsibility for music at a liturgy. The
director takes part in the planning of liturgies.
Youth Minister
The Youth Minister is responsible for the
development and implementation of a youth ministry program for teenagers in
the parish. If Confirmation is
offered during the high school years, the Youth Minister maybe responsible for
this program.
FOR THE ADMINISTRATION
OF SALARY AND BENEFITS FOR PARISHES
1. All personnel will be assigned a job (title) in accordance with the
role/function for which they will be responsible. All personnel will verify certification, degrees and years experience
on an employment sheet provided by the diocese. (2 years half-time experience is equal to one year.)
2. All job classifications (titles) will have a job description which
outlines the tasks for which the hiree will be responsible. Job descriptions are to be reviewed every other year or at the time
of receiving a new applicant.
3. Performance evaluations of all positions will be completed by the
supervisor on an annual basis and will be made a part of the personnel file.
4. The terms of the salary scale will be respected and implemented as
approved by the Bishop.
5. The salary scale
for pastoral ministers is updated annually. (Pastoral ministers include Parish Administrators, Pastoral
Associates, Directors of Religious Education, Director of Liturgy/Music,
Youth Ministers or the equivalent.)
The salary scale for other parish ministers (office managers, secretaries,
bookkeepers, housekeepers, custodian, maintenance workers) is reviewed
annually for a cost of living increment. At two year intervals a review of the position will take place with a
two percent (2%) increase in compensation for increased responsibilities if
such is the case. At such time
as an employee moves to the top of the scale for a particular job
classification only the cost of living will be allocated.
6 6. The percentage assigned for a cost of living increase will
be determined annually. The salary
scale will be reviewed every five years by the Secretary for Diocesan
Business Affairs.
7
7. The health benefits program will be made available to all
employees who qualify with the terms of the contracts held with the plan
providers. Health benefits will
include medical, dental, and retirement. For medical and dental programs the renewal date is April 1. A two week to one month open enrollment period will precede the
renewal date.
8. Benefits will be reviewed annually.
9
9. An administrative benefits package will be provided which
includes vacation, sick leave, paid holidays and other benefits deemed
feasible by the diocese.
10.
10. The Personnel Policies will be used as the point of reference
for all other issues related to employment.
11. Background Checks
- WSP background checks and a disclosure statement are required for
all new parish employees and volunteers who may have access to children
under 18 years of age. Employment
eligibility verification (Form I-9) is also to be completed by new
employees.
Notes
on Salary Scale for Parish Ministers
1. This
scale is based on 10 month year for full-time parish ministers (40 hours per
week.)
2.
2. The category of “Entry Level” position is for those parish
ministers who have some background to fulfill
the responsibilities of the position but have not had special training.
3.
3. The Ministry Certification category requires that the employee has
fulfilled the requirements for Ministry Certificate in the Diocese of Spokane
but does not have a degree in Religious
Studies or major listed in number four.
Ministry Certification Requirements
In order to be eligible for ministry
certification, the following requirements must be met:
A. Complete Catechist Formation Program or equivalent
B. Complete the Diocesan
Leadership/Administration course
C. Complete at least 60 total hours
of Theology/Scripture
D. Complete Pastoral Leadership
Program from an accredited University.
E. Observation and interviewed by a
representative of the Parish Services Office
4. The BA degree category requires a Bachelors Degree in Religious
Studies, Theology, pastoral Ministry, Religious Education, Education with 6
credits* of Religious Studies or equivalent.
5. The next three categories (BA + 12, BA + 18, BA +24) all require a
Bachelors Degree (as in number 4) plus credits in courses that will enhance
the skills and knowledge in field of work.
6. The category of MA requires a Masters Degree in Theology, Religious
Studies, Pastoral Ministry, Religious Education, Education with 12 graduate
credits* in Religious Studies, or equivalent.
* All credits are semester hours.
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Catholic Diocese of Spokane
Salary Scale for Parish Ministers
2007 - 2008 |
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| Experience |
Entry
Level |
Ministry
Certification |
BA |
BA + 12 |
BA + 18 |
BA + 24 |
MA
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|
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|
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|
0 |
15,864 |
19,504 |
26,866 |
27,617 |
28,998 |
30,448 |
32,211 |
|
1 |
16,077 |
19,727 |
27,228 |
27,989 |
29,361 |
30,829 |
32,568 |
|
2 |
16,398 |
20,131 |
27,706 |
28,482 |
29,820 |
31,310 |
33,090 |
|
3 |
16,726 |
20,736 |
28,340 |
29,134 |
30,503 |
32,028 |
33,763 |
|
4 |
17,061 |
21,161 |
28,835 |
29,643 |
31,007 |
32,557 |
34,296 |
|
5 |
17,403 |
21,593 |
29,336 |
30,087 |
31,436 |
33,012 |
34,824 |
|
6 |
|
21,759 |
29,726 |
30,558 |
31,934 |
33,530 |
35,207 |
|
7 |
|
21,780 |
30,410 |
31,135 |
32,471 |
34,094 |
35,961 |
|
8 |
|
|
30,474 |
31,195 |
32,502 |
34,128 |
36,007 |
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9 |
|
|
|
32,194 |
33,512 |
35,187 |
37,115 |
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10 |
|
|
|
33,160 |
34,549 |
36,279 |
38,280 |
|
11 |
|
|
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35,584 |
37,401 |
39,476 |
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12 |
|
|
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38,561 |
40,724 |
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13 |
|
|
|
|
|
39,247 |
42,013 |
|
14 |
|
|
|
|
|
40,424 |
43,337 |
|
15 |
|
|
|
|
|
41,233 |
44,464 |
|
16+ |
|
|
|
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|
42,058 |
45,355 |
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Job Responsibilities
and
Recommended Compensation
Secretary/Office Co-Ordinator (Non-Exempt)
1. Performs secretarial duties for parish.
2. Establishes office record keeping and filing systems
3. Schedules parish facilities.
4. Maintains petty cash fund and records and prepares sacristy fees for deposit.
5. Oversees the timely opening and secure closing of the office each day.
6. Oversees an inventory of office supplies.
7. Coordinates volunteer programs. May supervise volunteers as needed for office and other parish projects
8. Supervises office support staff positions.
9. Prepares and produces the weekly work schedules
10. Updates census records on a regular basis.
11. May maintain the parish offering envelope system.
12. Coordinates scheduling of weddings, funerals, and other events.
13. Develops and maintains a sacramental record keeping system.
14. Provides assistance to persons in need that come to the parish.
15. Participates in the outreach and welcoming ministry and serves as a liaison to various parish groups.
Compensation: Range $12.53 - $17.39 per hour
Secretary/Receptionist (Non-Exempt)
1. Prepares correspondence for the pastor and parish business administrator.
2. Establishes office record keeping and filing systems.
3. Types minutes, memos, and agendas.
4. Distributes mail
5. Monitors and orders supplies
6. Answers phones, take messages
7. Assists visitors who come into the parish office.
8. Screens phone calls.
9. Runs errands, e.g., post office.
10. Coordinates preparation of the Sunday bulletin.
11. Coordinates information for baptism weddings, etc.
12. Maintains sacramental records, etc.
13. Maintains computer entries.
14. Coordinates distribution of envelopes.
15. Coordinates weekly contributions recording.
16. Processes employee health insurance forms.
17. Maintains group insurance files.
18. Supervises clerical aides.
19. Participates in parish planning.
20. Participates in meetings and records minutes
Compensation: Range $9.34 - $12.33 per hour
Business/Office Administrator (Exempt)
1. Serves as a staff resource in support of the pastor, in personnel, buildings and grounds and finance.
2. Assists in the planning of financial stewardship and long range planning efforts.
3. Maintains a filing and record keeping and reporting system for all parish financial matters.
4. Administers a cash flow management system.
5. Prepares, administers and reviews the budget process.
6. Monitors the collection, counting, recording concerns, and depositing of parish revenue.
7. Serves as a helpful resource to parish organizations.
8. Serves as a parish contact with financial institutions.
9. Prepares, administers and communicates.
10. Directs the operation of the parish office.
11. Administers parish salary and benefit policies.
12. Assists with hiring and selections of personnel.
13. Coordinates and prepares parish response to liability and legal matters.
14. Supervises the maintenance staff.
15. Negotiates contracts with suppliers and construction firms.
16. Schedules use of parish facilities and insures all liability and maintenance records are coordinated.
17. Administers parish business operations.
18. Oversees general operation of parish plant.
Compensation: Range $37,752 - $58,406
Bookkeeper (Non-Exempt)
1. The bookkeeper provides day to day fiscal and operational services, computer input and output services.
2. Provides bookkeeping and payroll services.
3. Prepares payroll, associated taxes and reports.
4. Provides computer input/output services for accounting and census.
5. Prepares bank deposits and record receipts.
6. Prepares vouchers including coding and payment of outstanding invoices.
7. Reconciles parish books.
8. Prepares monthly financial statements.
9. Works with vendors regarding business transactions.
10. Keeps current on all data relating to employee benefits
Compensation: Range $12.36 – 17.55 per hour
Maintenance Supervisor (Non-Exempt)
1. Instructs and monitors maintenance staff.
2. Trains and reviews maintenance employee performance.
3. Establishes daily work assignments for health, maintenance staff.
4. Supervises grounds maintenance.
5. Sets up facilities for parish events.
6. Works with volunteers as directed by Business Manager.
7. Verifies contractor activity.
8. Accompanies all inspectors (fire, insurance, EPA, etc).
9. Maintains buildings and equipment.
10. Performs routine repairs and obtains necessary certification.
11. Performs routine repairs and obtains necessary.
12. Maintains open file of emergency systems.
13. Purchases supplies for maintenance.
14. Oversees other plant personnel.
Compensation: Range $12.68 - $19.48 per hour
Maintenance Helper (Non-Exempt)
1. Assist with cleaning and casual labor duties for the parish or school buildings and grounds.
2. Cleans church and other parish or school buildings.
3. Maintains grounds: mows, waters and edges lawns.
4. Provides other general assistance as needed.
5. Collects and disposes of trash and garbage.
6. Reports cleaning and grounds maintenance inventory needs.
7. Generally works under supervisor.
Compensation: Range $10.65 – $14.11 per hour
Custodian (Non-Exempt)
1. The custodian provides coordinated janitorial services to all parish properties.
3. Cleans classrooms, hallways, etc.
4. Performs light maintenance.
5. Checks outside buildings for damage, etc.
6. Assists grounds persons on an “as needed” basis.
7. Performs scheduled monthly, etc, duties.
8. Provides set-up and cleaning of facilities.
9. Generally works under supervisor.
Compensation: Range $8.43 - $9.84 per hour
Housekeeper/Cook (Non-Exempt)
1. Provides cleaning, and/or laundry services for persons living in the rectory and/or other areas as assigned.
2. Cleans the rectory (or other area) by dusting sweeping, mopping, waxing and vacuuming.
3. Prepares meals for persons living in rectory.
4. Provides laundry services for persons living in rectory.
5. Purchases and/or orders household supplies.
6. May serve as receptionist for the rectory.
7. Answers phone when necessary.
Compensation: Range $8.07 - $13.71 per hour
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