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APPENDIX
J
POLICY
ON THE USE OF OFFICE TECHNOLOGY
1. The
technology resources of the Catholic Diocese are placed at the use of staff to
further the mission of the Church. These resources include but are not limited
to: computers, servers, fax machines, copiers, the software and hardware of both
the computers and the networks as well as the internet and e-mail capabilities
of the systems involved.
2.
Computers, Internet, and other electronic office technology are the property of
the Diocese and employees are expected to use these systems responsibly and
primarily for conducting the business of the Church. These resources may never
be used to conduct private business, chain mailing or to conduct political
campaigning activities. In no way can employees use diocesan property to
participate in or intervene in any partisan political campaign on behalf of any
candidate for public office. This includes publishing or distributing e-mail
that could be construed as a campaigning activity.
3. E-mail and other information sent and received within the offices of the
Diocese are not personal property of the creator of the message or record. As a
result, administration reserves the right to access, review and monitor e-mail,
all electronic messages and records as deemed necessary. Employees should be
aware that this material in some situations could be potentially discoverable
information for purpose of lawsuits and legal inquiry. Employees should not
expect privacy in the use of e-mail messages or Internet sites. Administration
for its purposes is reviewing and monitoring the use of these electronic
systems.
4.
Employees may not use these technical systems in any way deemed fraudulent,
harassing, sexually explicit, profane, obscene, intimidating, defamatory or
otherwise unlawful or inappropriate. Examples of forbidden use include sexually
explicit messages, cartoons or jokes, propositions or love letters, ethnic or
racial slurs; any messages that can be construed to be harassing or disparaging
of others based on their sex, race, sexual orientation, age, national
orientation or religious beliefs.
5.
Concealing or misrepresenting your name or affiliation is prohibited as well as
altering sources and attribution of messages or sending anonymous or
pseudonymous messages.
6. Electronic storage on network servers will be periodically deleted after
stated time periods. This includes records, e-mail and other folders.
Responsibility for maintaining long term information is a matter of specific
office policy. The prudent use of resources demands that unnecessary or
non-identified material will be deleted regularly.
7. Mass mailings of e-mail to all staff or general notice, etc are subject to
review in terms of the appropriate use of the resources and time involved.
Approved
by Bishop Skylstad
May 10, 2001
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